1.1 In this Policy, Sustainable Screens Australia, we, our or us is a reference to Sustainable Screens Australia Inc (ABN 68 470 596 792).
1.2 Personal information is any information about you where your identity is apparent, or can reasonably be ascertained, and may include Sensitive Information (defined below).
1.3 Sensitive Information is information or an opinion about a person’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, sexual preferences, health or medical information or criminal records.
2.3 This Policy covers Personal Information collected directly on our website (www.sustainablescreens.au) (Website), during the provision of any sustainability information forums, access to third party sustainability tools or other informative services, tools or resources available to users on the Website (Services). The Policy also covers personal Information collected directly from individuals or businesses that provide environmental and sustainable supplies and services to the Australian screen industry that are featured as a supplier on the Website (Supplier).
2.4 We endorse fair information handling practices and uses of information in compliance with our obligations under the privacy laws in force in Australia from time to time. Any information provided, including identification of individuals, will be used only for the purpose(s) intended and where the intention includes confidentiality, information will be treated as such unless otherwise required by law.
2.5 If there is any inconsistency between the Privacy Act and this Policy, this Policy shall be read and interpreted to comply with the Privacy Act.
3.1 Sustainable Screens Australia collects the following Personal Information:
3.2 Personal Information will be typically collected when provided directly to Sustainable Screens Australia by you:
3.3 Please note that the Website may contain links to other websites which are not hosted or operated by Sustainable Screens Australia. Sustainable Screens Australia is not responsible for the privacy policies of such other websites and you should independently review the privacy policies on such websites.
4.1 Sustainable Screens Australia uses Personal Information in the following ways:
4.2 We may also use Personal Information we collect for related purposes such as:
4.3 We do not pass on any Personal Information to a third party except in accordance with this Policy.
5.1 As a user of the Services and/or the Website Sustainable Screens Australia, you may occasionally receive email, newsletter or other updates from us about new information, or services being offered by Sustainable Screens Australia, or any of its related companies or business partners, along with any noteworthy changes to the Website. You may always unsubscribe and opt out from receiving these promotional/marketing update messages.
6.1 From time to time, Sustainable Screens Australia may make available resources and tools provided by third parties for users of the Website and the Services to access on the Website, including Albert sustainability tools operated by BAFTA Albert Limited (company no 1316871) with registered office at 195 Piccadilly, London, W1J 9LN and Humanitix (https://humanitix.com/au) to assist SSA in running events (Third Party Providers)
6.3 Although Sustainable Screens Australia attempts to ensure that the Third Party Providers have extensive data protection policies and protects Personal Information to at least the degree set out in this Policy, Sustainable Screens Australia is not responsible for the data protection policies of the Third Party Providers or any losses, expenses, damages and costs, including legal fees, resulting from such policies.
7.1 Other than disclosure to service providers (explained below) or as required by law, our policy is that we do not give Personal Information to other organisations unless we have disclosed the use in this Policy or you have expressly consented for us to do so.
7.2 We may share Personal Information with employees, service providers (for example our accountants or IT support professionals) on a need to know basis to allow the provision of the Services to you as requested by you. Access to Personal Information by these people is subject to such people protecting your Personal Information to at least the degree set out in this Policy, and such access will be revoked within a reasonable timeframe of access no longer being required. To the extent that these organisations and service providers gain access to Personal Information, their use is governed by their own privacy policies, the Privacy Act and any other relevant law.
7.3 Occasionally, Sustainable Screens Australia might also use Personal Information for other purposes or share Personal Information with another organisation because:
7.4 In the event that the Sustainable Screens Australia is sold, the data, including your Personal Information may be transferred to the purchasing entity which would be bound to comply with the Privacy Act in relation to the access, storage and use of your Personal Information. Further, in circumstances where Sustainable Screens Australia is merged with another entity, the data, including your Personal Information, may be transferred to that entity, which would be bound to comply with the Privacy Act in relation to the access, storage and use of your Personal Information. Your Personal Information would not be disclosed to a buyer in either circumstance, other than as a part of the transfer of all data related to Sustainable Screens Australia to that buyer.
8.1 All Personal Information collected is stored using servers hosted in the United States of America by Webflow Inc.
8.2 We take all reasonable steps to manage data stored by us to ensure data security and to prevent the loss, misuse or alteration of Personal Information. Notwithstanding the above, Sustainable Screens Australia is not responsible for any third-party access to Personal Information as a result of:
8.3 Sustainable Screens Australia is also not responsible for any losses, expenses, damages and costs, including legal fees, resulting from such third-party access.
8.4 If we have reasonable grounds to believe that your Personal Information that we hold may be subject to unauthorised access or disclosure (Eligible Data Breach), we will investigate and assess the suspected Eligible Data Breach to determine whether the Eligible Data Breach is likely to result in serious harm to you (Notifiable Data Breach). If a Notifiable Data Breach occurs, then we will notify you and the Australian Information Commissioner as soon as practicable after we become aware of the Notifiable Data Breach in accordance with our obligations under the Privacy Act. We will comply in every way with our obligations under Part IIIC – “notification of eligible data breaches” of the Privacy Act.
9.1 We will retain Personal Information for as long as is required for us to fulfil the purposes for which the Personal Information was collected, including where applicable to provide the Services and to comply with legal requirements.
9.2 If we no longer require Personal Information for any purpose, including legal purposes, we will take reasonable steps to securely destroy or permanently de-identify the Personal Information.
10.1 You can access the Personal Information held about you at any time by contacting our Privacy Officer.
10.2 We will always endeavour to meet requests for access. However, in some circumstances we may decline a request for access. This includes the following circumstances:
10.3 If we decline a request for access, we will provide reasons for our decision when we respond to the request.
10.4 We reserve the right to charge you a reasonable fee for access to your Personal Information. These charges will be limited to the cost of recouping our expenses for providing you with your Personal Information, such as document retrieval, photocopying, labour and delivery.
10.5 Despite anything contained in this Policy to the contrary, if the Freedom of Information Act 1982 applies to a person on whose behalf we hold Personal Information, the access and correction requirements in the Privacy Act operate alongside and do not replace other informal or legal procedures by which an individual can be provided access to, or correction of, their Personal Information.
11.1 We will take reasonable steps to ensure that Personal Information is accurate, complete and up-to-date at the time of collecting the Personal Information from you, using or disclosing the Personal Information, or during other interactions with you or suppliers in accordance with this Policy.
11.2 If you believe that any Personal Information that we hold about you is inaccurate, incomplete or out-of-date, you may contact our Privacy Officer.
11.3 We will do our best to correct any Personal Information that is inaccurate, incomplete or out-of-date or dispose of it in accordance with this Policy.
12.2 If you have a complaint in relation to the way your Personal Information has been handled by Sustainable Screens Australia, the complaint should be made in writing to our Privacy Officer in the first instance. Sustainable Screens Australia will investigate the complaint and prepare a response to you in writing within a reasonable period of time.
12.3 Our Privacy Officer can be contacted by: Email:firstname.lastname@example.org
12.4 From time to time, our policies will be reviewed and may be revised. Sustainable Screens Australia reserves the right to change this Policy at any time.